00. Pre-Development Client and Project Advisory
- Undertake detailed Due Diligence: Financial, Technical, Legal & Environmental
- Occupier & Operator canvassing and selection
- Programme Management
- Detailed financial planning and creation of investment & placement memorandums
- Raising development finance (debt & equity)
- Successful execution of option agreements and land acquisition
- Market Survey and Feasibility Study
01. Pre-Design / Design Management
- Technical Due Diligence
- Space Utilization Survey
- Test Fit Production
- Client and Landlord guidelines’ Review
- Project Directory and Stakeholders
- Master Time Program
- General overview of the Budget
- Statutory submissions for official approvals and permits
- Stakeholders’ Contracts review and identification of scopes and deliverables
- Design Coordination and Tracking
- Design Completeness Review
- Constructability Review
02. Contract & Procurement Management
- Prepare Contracts and Agreements for Suppliers, Consultants and Contractors
- Manage contract claims and non-conformances
- Best value for procurement (price, quality, availability, supply timescales)
- Ensure all procurement activities comply with employer requirements
- Bid Package consolidation and reviews
- Technical and/or commercial evaluations and recommendations to award
- Contract negotiation, conformance and award
- Prepare and issue Purchase Orders
- Long lead items management
- Post-Award Contract Management including Close Out
03. Tender Management
- Provide recommendation and strategy for the packages scope;
- Review Consultant’s priced Bill of Quantities;
- Prepare a list of potential bidders;
- Prepare Pre-Qualifications via questionnaires;
- Evaluate the bidders Pre-Qualifications and prepare a final Shortlist;
- Issue Invitation Letter, Request for Proposal (RFP) and Tender Documents;
- Manage Queries and organize pre-bid meeting;
- Review Financial and Technical Offers’ and prepare a Tender Evaluation Report;
- Support the client in the Negotiation with the highest-rated bidders;
- Control the time frame of the Tendering process;
- Prepare and issue a Letter of Award (LOA) to the selected bidder.
04. Time & Cost Management
- Develop Master Schedule
- Review Project Schedule
- Monitor and control Schedule updates
- Manage and Review Time Claims
- Develop preliminary high-level Budget
- Review the bidders’ priced BOQ by using the approved Budget reference
- Review Contractor’s application for payment and invoices
- Identify eventual cost loading strategies and possible variances
- Cash Flow Analysis
- Monitor actual expenditure against the approved budget
05. Construction Management
- Provide all Construction Forms;
- Have Project’s Communication Chart and Responsibility Matrix;
- Hand over the site to Contractor;
- Monitor the follow-up on a daily basis;
- Ensure that all supervision parties fulfill the scopes;
- Ensure daily activities follow the detailed time schedule;
- Organize and lead meetings with all construction parties;
- Ensure the contractor’s fulfillment to the Quality Plan;
- Document Control;
- Ensure all Safety procedures are followed;
- Perform Change Management services;
- Prepare Weekly/Monthly Progress Reports and Executive Reports;
- Oversee Consultant Corrective Actions;
- Risk identification and Mitigation;
- Recommend recovery plans in case of delays;
- Manage Contractor Submittal of material, Shop Drawing and RFI;
- Monitor and update the Project’s Time Schedule;
- Prepare Cash Flow Forecast Reports;
- Manage Contractual Claims;
- Oversee the Accounting, Costing and Billing throughout the Project.
06. Project Delivery
- Gathering Project records;
- Oversee Final Handover Defects List prepared by the consultant;
- Oversee the supervision of Testing and Commissioning of equipment;
- Combine all systems certificates;
- Review all Project documentation to ensure they are up-to-date;
- Handing over the Project and it’s documentation to the Employer;
- Prepare a Close-out report along with a Project Completion Certificate;
- Manage the works carried out by the client’s Special Contractors;
- Signing off all remaining final payments;
- Close all Project related Contracts;
- Release staff and equipment from the site;
- Integration Program Management.
07. Post Construction Management
- Facility Management Integration;
- Inspection Certificates and Testing and Commissioning Data;
- As-Built Drawings from General Contractor and Specialist Suppliers;
- Conduct Lessons Learned Approach;
- Operation and Maintenance instructions, procedures and recommendations;
- Equipment and Systems Warranties;
- Training Programs;
- List of recommended subcontractors, spare parts and materials;
- Contractor and Consultant responsibilities during the Defects Liability Period including escalation and emergency processes;
- Official Statutory Approvals and Licenses;
- Security data transfer from General Contractor to Facility Manager;
- Equipment Fuel Reserves Programs and Tools Programs.